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Office Manager

Company: Visiting Angels of Warwick RI
Location: Warwick
Posted on: November 22, 2021

Job Description:

A Visiting Angels Office Manager is a key part of our management team! You're responsible for the smooth running of our office and will ensure all office procedures/compliance are upheld to the highest degree. In addition, the office manager helps the office with answering phones, scheduling, billing, hiring, and mentoring. We are looking for a candidate who is reliable, available on the weekends, and capable of working in a fast-paced environment with little supervision.As an Office Manager, a typical day might include the following:

  • Helping the scheduling staff schedule caregivers for new clients
  • Answering Client and Caregiver questions related to care and intake for new Clients
  • Interviewing potential caregivers
  • Ensuring all files both physical and electronic are compliant
  • Chatting with the team to ensure all work and procedures are being upheld
  • Payroll and Billing dutiesResponsibilities
    • Weekend Availability
    • Coordinate office activities and operations to secure efficiency and compliance with company policies
    • Supervise administrative staff and divide responsibilities to ensure performance
    • Manage agendas/travel arrangements/appointments etc. for the upper management
    • Manage phone calls and correspondence (e-mail, letters, packages etc.)
    • Support Scheduling/Billing procedures
    • Understand Compliance laws in RI
    • Create and update records and databases with personnel, financial and other data
    • Track stocks of office supplies and place orders when necessary
    • Submit timely reports and prepare presentations/proposals as assigned
    • Assist colleagues whenever necessarySkills
      • Proven experience as an office administrator, office assistant, or relevant role
      • Outstanding communication and interpersonal abilities
      • Excellent organizational and leadership skills
      • Familiarity with office management procedures and basic accounting principles
      • Excellent knowledge of MS Office and office management software (ERP etc.)
      • Qualifications in secretarial studies will be an advantage
      • High school diploma; BSc/BA in office administration or relevant field is preferredJob Type: Full-timePay: $20.00 - $25.00 per hourBenefits:
        • 401(k)
        • Health insurance
        • Paid time offSchedule:
          • 8 hour shift
          • Holidays
          • Monday to Friday
          • On call
          • OvertimeEducation:
            • Bachelor's (Preferred)Experience:
              • Management: 3 years (Preferred)
              • Administrative experience: 3 years (Preferred)Work Location: One location

Keywords: Visiting Angels of Warwick RI, Warwick , Office Manager, Administration, Clerical , Warwick, Rhode Island

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