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School Secretary

Company: West Bay Collaborative
Location: Warwick
Posted on: September 16, 2023

Job Description:

REPORTS TO:Director of Special Education and/or ALP Program Administrator(s)RESPONSIBILITIES:

  • Assist the Special Ed Director and Program Administrator (s) with correspondence, scheduling, forms, faxes, etc.
  • Answer telephone/ take messages
  • Greet and monitor visitors
  • Sort mail
  • Photocopying
  • Purchasing of office / school supplies/ maintain program inventories and distribution of supplies
  • Maintain student records/schedule meetings/send invitations to meetings
  • Organize and distribute student informational packets and forms
  • Organize field trips/student events
  • Have basic knowledge of all office machines-troubleshoot
  • Word process quarterly report cards
  • Send student attendance sheets to various districts (monthly)
  • Professional and courteous assistance to coworkers/staff/students & parents
  • Any other duties/tasks as directed by the Special Education Director and/or Program Administrator(s)PROVIDE FISCAL OFFICE WITH FOLLOWING DOCUMENTS:
    • Monthly listing of students attending various programs (by district)
    • Daily time sheets for staff
    • Any check requisitions purchase orders, charge card usage requests, mileage & expense reports, receipts for manual checks, substitute time sheets, etc.
    • Gas card receipts with employee initials and program marked
    • Maintain petty cash/ receipts/ledger
    • Verify forms are correctly filled out and have appropriate signatures
    • Maintain student attendance/enrollment data/student information updates
      • Minimum of high school diploma, preferably an Associate's Degree in relevant field (i.e. office procedures, administrative / secretarial.)
      • Basic knowledge of MS Word, Excel, PowerPoint, and Email/Internet/Search Engines.
      • Relevant work experience, preferably in a setting with a population that exhibits challenging behaviors.Application Deadline: Open until filledWest Bay Collaborative is an Equal Opportunity/Affirmative Action Employer


Keywords: West Bay Collaborative, Warwick , School Secretary, Administration, Clerical , Warwick, Rhode Island

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