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Benefits Leave Management Coordinator

Company: Ocean State Job Lot
Location: North Kingstown
Posted on: November 19, 2021

Job Description:

Job Overview POSITION SUMMARY: The Benefits Leave Management Coordinator is responsible for administering associate leave of absence requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state-specific Family Medical Paid Leave, other state and local leave laws, and short-term or long-term disability plans. This role works closely with Legal and Risk Management teams to ensure seamless and compliant leave management. The Benefit Leave Management Coordinator provides optimum customer service to associates at all levels, property executes all vendor relationships and contracts, and ensures issues are elevated and resolved. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Maintain knowledge of all applicable leave of absence and accommodation laws and regulations including federal FMLA, ADA, state, and local laws * Advise associates and leaders at all levels of the company on the intersection of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits * Communicate with associates regarding their needs for leave and/or modified work schedules. Ensure that associates are aware of their responsibilities and of any documentation and notice required to qualify for and to take a leave of absence * Administer the return-to-work process for associates returning from extended FMLA, workers compensation or other leaves * Facilitate other leave requests, which may include accommodation requests under the ADA and Personal leaves of absence in accordance with company policies and procedures * Coordinate, conduct and document interactive process discussions between associates and treating physicians to determine the most appropriate course of action in terms of necessary restrictions and leave accommodations to ensure compliance with all ADA applicable regulations and procedures * Monitor leave dates as communicated by the third party administrator, as well as leave denials, to ensure associate compliance * Draft, distribute and track the return of all leave related communications, including, but not limited to, accommodation letters, disclosure forms and physical impairment evaluations in order to determine what, if any, accommodations are required. Also handle all termination warnings for associates who demonstrate a failure to interact properly under company communications, policies and procedures * Monitor benefit enrollments for associates on leaves of absence and track benefit termination dates as outlined in company policies * Draft and/or recommend revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations * Maintain complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices * Preserve confidentiality of associate medical documentation and files * Work as a Benefits team member to support open enrollment, family status changes, and related Benefits departments functions Requirements EDUCATION & EXPERIENCE REQUIREMENTS: * Associate's degree in business administration, human resources, or a discipline demonstrating analytical and research capabilities required. Bachelor's degree preferred * Experience with both in house and outsourced leave administration preferred * Certified Leave Management Specialist (CLMS) preferred * SHRM or HCI Human Resources professional designations preferred * Proficient in Microsoft Office and Google platform (i.e. sites, slides, drive, docs, sheets) ATTRIBUTES: * Effective Communicator: You possess strong communication skills and have the ability to build and maintain a culture of trust and respect. * Analytical: You use logical reasoning and data to build conclusions, recommendations, and reporting. * Team Oriented: You are capable of embracing the ideas of others (even if they conflict with your own) for the sake of the company and client. * Time Management: You are able to handle multiple projects at once, and can organize multiple projects around given deadlines. * Self-motivated: You can work with a minimum of supervision and be capable of strategically prioritizing multiple tasks in a proactive manner. You understand the tools and processes needed to meet larger strategic initiatives * Organized: You lead by example in establishing and maintaining appropriate documentation and records. * Passionate: You must be passionate about online collaboration and ensuring our associates are successful; we love seeing hunger and ambition. WORK ENVIRONMENT: * Work primarily in a climate controlled environment with minimal safety/health hazard potential. Sedentary, and frequent near vision use for reading and computer use. * Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position. Leadership has the right to revise this job description at any time. The job description is not a contract, either express or implied. You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.

Keywords: Ocean State Job Lot, Warwick , Benefits Leave Management Coordinator, Executive , North Kingstown, Rhode Island

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