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Assistant Manager, Accounting Operations

Company: University of Rhode Island
Location: Kingston
Posted on: November 25, 2022

Job Description:

Position Information Posting Number SF01453
Job Title Assistant Manager, Accounting Operations
Position Number 108428
FTE 1.00
Position Type Professional Staff
Union PSA/NEA - Professional Staff Assoc
Pay Grade Level 11
Pay Grade Range $58,544 - $88,289
Status Calendar Year, Full-time, Permanent
Department Information Department General Accounting
Please note: Job applications must be submitted directly online only at: ( Contact Phone/Extension
Contact Email
Physical Demands
Campus Location Kingston
Grant Funded No
Extension Contingency Notes
Job Description Summary
APPLICATION DEADLINE: This is an open until filled search. First consideration will be given to applications received by December 7, 2022. Second consideration may be given to applications received by January 7, 2023. Applications received subsequent to the second consideration date (January 7, 2023) may not receive full consideration. ______________________________________________________________________________________________________ BASIC FUNCTION: Supervise the daily operations and functions of the travel and expense module, purchasing and travel card programs, and transactions, training, and communication with vendors, State and University departments. Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES: Supervise the overall flow of the travel, purchase and travel card and miscellaneous disbursement financial documents through the University's accounting system to ensure accuracy, timeliness, and adherence to established University and State policies and procedures. Supervise the travel, purchase and travel card and miscellaneous disbursements office staff within the General Accounting Department. Responsible for maintaining the State Travel Agency Portal, including traveler information and software updates. Create and maintain documentation regarding travel, purchase and travel card and miscellaneous disbursement procedures. Perform general ledger account reconciliations related to purchase and travel card expenditures. Review journal entries related to reclassifications of purchase and travel card expenditures. Identify and review year end travel and miscellaneous disbursement accruals. Develop and update training manuals and conduct training sessions for staff and University Community as needed. OTHER DUTIES AND RESPONSIBILITIES: Serve as backup to Manager, Accounts Payable, as necessary. Perform additional duties as required. LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers; word processing, database management and spreadsheet software. Windows. Excel. Word. Required Qualifications
REQUIRED: 1. Bachelor's or Master's degree in accounting, business administration, or related field. 2. Minimum of three years' experience in a general accounting, accounts payable, or travel office. 3. Demonstrated supervisory experience. 4. Demonstrated ability to organize and coordinate complex management tasks in a deadline-driven environment. 5. Demonstrated experience with Windows, Excel, and Word. 6. Demonstrated strong interpersonal and verbal communication skills. 7. Demonstrated proficiency in written communication skills. 8. Demonstrated presentation skills. 9. Demonstrated ability to be a team player. 10. Demonstrated ability to work with diverse groups/populations. Preferred Qualifications
PREFERRED: 1. Demonstrated experience with purchasing card programs. 2. Demonstrated experience with PeopleSoft, Oracle, or other ERP Systems. 3. Demonstrated experience working with a travel department. 4. Demonstrated knowledge of the Fly American Act. 5. Demonstrated ability to work with external travel agencies. 6. Demonstrated experience working in a higher education environment. ___________________________________________________________________________________________ ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES. Environmental Conditions
This position is not substantially exposed to adverse environmental conditions. Posting Date 11/07/2022
Closing Date
Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) "Other Document-References" - the names and contact information of three professional references (pdf). Quicklink for Posting
Applicant Documents
Required Documents
Cover Letter/Letter of Application
Other Document - References
Optional Documents

Keywords: University of Rhode Island, Warwick , Assistant Manager, Accounting Operations, Executive , Kingston, Rhode Island

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