Assistant Payroll Manager Onsite
Company: Virginia Transportation Corp
Location: West Warwick
Posted on: May 21, 2023
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Job Description:
JOB TITLE: Assistant Payroll Manager FLSA: ExemptREPORTS TO:
Director of Operational SupportSUMMARY:The Payroll Manager is
responsible to accurately coordinate, direct and control payroll
preparation, processing, and distribution for all companies. This
position will assist in enhancing organizational effectiveness by
aligning Payroll with functional goals and business strategies to
ensure accuracy with payroll processing.ESSENTIAL DUTIES AND
RESPONSIBILITIES:"Essential functions" are primarily job duties
that incumbents must be able to perform unassisted or with some
reasonable accommodation made by the employer.Supervise and
guarantee weekly disbursement of multi-state and Canadian payroll,
including garnishments, benefit deductions, and taxes consistent
with federal and state wage and hour laws.Ensures accurate and
timely processing of payroll updates including new hires,
terminations, and changes to pay rates etc.Critically review and
analyze current payroll and tax procedures in order to recommend
and implement changes leading to best practices.Active facilitator
of audits of W-2s, YTD earnings, and all other payroll related
transactions.Communicate actively with CFO and other Senior
Managers to review cross-departmental impacts and reconcile data
sharing.Ensure systems are set up and updated to reflect our
current employee base, including wages, benefits, and paid time off
accruals.Oversee regular preparation of relevant management
reports, including weekly, monthly, quarterly, and year-end reports
(gross payroll, hours worked, vacation accrual, tax deductions,
benefit deductions, etc.)Answer phones and assist caller with
payroll issues.Assist employees in using Payroll site.Filling out
payroll related documents.KNOWLEDGE, SKILLS AND ABILITIES
REQUIRED:Three to five years' experience supervising a multi-state
payroll department.ADP Workforce Now system experience
preferred.Proficient with Microsoft Office, especially
Excel.Experience with uploading paydata from other IT systems a
plus.Ability to manage weekly payrolls that are not always
consistent.Full cycle payroll experience.Ability to rapidly analyze
issues, establish priorities, anticipate consequences, make
decisions, and initiate action.Excellent record-keeping skills,
reporting on trends and effective corrective actions being
taken.Comfortable working in a high-stress environment and ability
to stay calm under pressure.Strong interpersonal skills to develop
and maintain positive relationships with staff and auto
haulers.Strong communication skills (oral, written and
listening).Team player.Attention to detail and accuracy a must.Work
occasionally requires a high level of mental effort and strain when
performing essential duties. Must be able to perform the essential
duties of the position with time constraints, interruptions and
stressed dispatchers and auto haulers.Work may require more than 40
hours per week.Able to multi-task and take on multiple priorities
at one time.PHYSICAL DEMANDS:The physical demands described here
are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions of this
position.While performing the duties of this job, the employee is
required to sit/stand for most of his/her job duties. There is the
need to frequently walk. There will be a moderate amount of
standing, stooping, kneeling, bending, lifting and reaching for
some of his/her job duties.Visual requirements include reading off
a computer screen as well as printed materials. A high degree of
dexterity is required due to frequent use of a telephone
console.Verbal and auditory requirements include the ability to
communicate clearly over the telephone as well as in person.There
is a moderate level of grasping, lifting, pushing and/or pulling of
objects of less than 25 lbs.This Job Description is intended to
describe the general content of and requirements for the
performance of this position. The omission of specific statements
of duties does not exclude them for the position if the work is
similar, related or a reasonable requirement of the position.
Additional duties may be assigned and requirements may vary from
time to time.
Keywords: Virginia Transportation Corp, Warwick , Assistant Payroll Manager Onsite, Executive , West Warwick, Rhode Island
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