Property Management Specialist
Company: Ocean State Job Lot
Location: North Kingstown
Posted on: June 6, 2021
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Job Description:
Job Overview POSITION SUMMARY: The Property Management Specialist is responsible for managing
vendor relationships and accounts, reviewing vendor proposals to
ensure both scope and pricing are appropriate for reported issues,
and providing authorization to proceed. This role supports the
Property Development team in a variety of functions, including but
not limited to assessing service provider/supplier quotes. This
position leads the Property Management Coordinator team in the
proper prioritization and timely completion of tasks and projects,
including but not limited to assessing reactive issues for stores
and properties and creating, processing and closing out work order
requests. The Property Management Specialist performs a majority of
their work through the company's Integrated Workplace Management
System (IWMS). ESSENTIAL DUTIES AND RESPONSIBILITIES: Lead the Property Management Coordinator team by modeling proper
handling of facility/property issues, assisting with
prioritization, training on procedures, supporting with questions,
and driving results Manage the complete Vendor/Supplier review process including
quote/bid reviews and general vendor performance Build and maintain relationships with vendors and suppliers
while ensuring they are adhering to OSJL-established vendor
policies and best practices Support Property Development Procurement team in their efforts
to onboard and train new vendors, report vendor performance for
scorecarding creation, and provide other general analytics as
needed Compare bids between vendors and service agreements, create
job/project estimates, and report findings to the Regional Property
Managers Assist Property Managers with capital and rollout projects,
create project plans, establish budgets, and support the execution
of any necessary repairs and site projects Reconcile invoices, purchase orders, and statements, resolve any
discrepancies, and escalate when needed Analyze work order aging reports and take necessary actions to
ensure satisfactory completion Lead team with weekly vendor status calls, ensuring timely
completion of work orders Provide a high level of customer service to stores, tenants, and
business partners Utilize IWMS to reference leases, other agreements, or project
records to provide the best resolution for known issues Requirements EDUCATION & EXPERIENCE REQUIREMENTS: Associate's or Bachelor's degree in a related field Proficient in Microsoft Office and Google platform (i.e. sites,
slides, drive, docs, sheets) Experience with Manhattan or other IWMS system, preferred General repair and maintenance pricing knowledge required, prior
estimating a plus ATTRIBUTES: Communicator: You possess strong communication skills and enjoy
working with customers and coworkers. Team Oriented: You are capable of embracing the ideas of others
(even if they conflict with your own) for the sake of the company
and client. Self-motivated: You can work with a minimum of supervision and
be capable of strategically prioritizing multiple tasks in a
proactive manner. WORK ENVIRONMENT: This job description does not list all the duties of the job.
You may be asked by supervisors or managers to perform other job
duties and tasks, some of which may be essential to the position.
Management has the right to revise this job description at any
time. The job description is not a contract, either express or
implied. You are an at-will employee, meaning either you or the
Company may terminate your employment at any time, with or without
notice.
Keywords: Ocean State Job Lot, Warwick , Property Management Specialist, Other , North Kingstown, Rhode Island
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