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Clinical Scheduling Specialist//Medical Records Coordinator

Company: Elderwood of Scallop Shell at Wakefield
Location: Wakefield
Posted on: September 17, 2021

Job Description:

Join Our Team: Put the CARE back in CAREER - Join our team today! Overview:

Are you organized? Do you like to problem-solve? Elderwood of Scallop Shell at Wakefield wants you to be part of our Team. 


Elderwood of Scallop Shell at Wakefield  is searching for a detail oriented & responsible Scheduler to aide our very busy 80-bed Skilled Nursing facility in Wakefield, RI.


The Scheduler generates, manages and updates master schedules for the nursing department while making adjustments as needed according to budgetary constraints, census fluctuations, attendance tracking, benefit accrual entries, and leaves of absence. This role will also consist of needing medical records knowledge as you will also support the nursing department and assist with ensuring the health and well-being of residents by managing their medical records to include collecting resident information, issuing medical files, filing medical records, and processing paperwork. The MRC maintains records in a manner complaint with all applicable state and federal regulations.



Perks of being a Scheduler:

  • Top Notch Medical, Dental, and Vision insurance
  • Generous PTO & holiday package
  • New WEEKLY pay schedule
  • 401K Retirement plan with company matching
  • Clean, Neat & Newly Renovated Facility
  • Quiet Suburban Neighborhood
  • Free On-Site Parking
  • Friendly, Supportive Staff
  • Enjoy a fun and diverse work environment
  • Relaxing employee lounge with free iced/hot coffee
  • Monthly employee appreciation events
  • Employee of the month recognition
  • Just 10 minutes from Syracuse


The Company:

Elderwood is a strong and growing company that is truly invested in its employees. We just recently increased our wages and offer an excellent benefits package, including health, dental and vision coverage, paid vacations and holidays, an Education and Tuition Assistance Program and much more. Elderwood has a large continuum of care and is proud to say Elderwood at Liverpool has been providing top notch care at their location for over 30 years!


1.   Acts as the point person and lead for all matters related to scheduling staff.

2.   Thoroughly understands and uses the master staffing schedule extensively.

3.   Uses multiple staffing tools intricately and possesses an in-depth understanding staffing to census expectations.

4.   Troubleshoots and effectively problem-solves staffing complexities with minimum supervision.

5.   Displays understanding of PPD metric and how to staff accordingly.

6.   Maintains regular, consistent communication with DON/ADON to ensure coordination of staffing.

7.   Maintains accuracy of nursing schedule in Kronos and all required tracking.

8.   Prepares daily staffing sheets with continual revisions as necessary.

9.   Follows company policies for staffing as well as budgeted guidelines for assignment of staff.

10. Completes a listing of vacant nursing positions for DON weekly.

11. Schedules staff time off requests according to established guidelines and the DON/ADON's approval/direction.

12. Ensures at least one other staff member is trained on the Staffing Specialist’s position in the event of vacation, sick leave, vacancy, etc.

13. Identifies critical or difficult to fill positions/shifts and takes proactive action to balance the schedule.

14. Reviews daily exception logs for payroll and assists with payroll preparation for the nursing and nursing admin department.

15. Communicates regularly with agency contacts and maintains positive, proactive business relationships.

16. Collaborates with human resources regarding policy implementation, compliance for new staff (both internal and agency) and properly communicates all staff requests (e.g. status changes).

17. Displays professionalism and ability to work in a high volume, fast-paced environment.

18. Communication expert with the ability to approach staff easily, form strong relationships and persuade staff to assist in times of need.

19. Consistently demonstrates fairness and impartiality in accordance with company scheduling/staffing practices.

20. Utilizes electronic timekeeping system as directed.

  • Minimum of Associates degree (Bachelors preferred)
  • Minimum of six (6) years of related experience in a high paced environment preferably in staffing/scheduling or operations
  • Proficiency in Microsoft Excel
  • Prior experience with scheduling platforms, specifically Kronos, strongly preferred


Elderwood expects all current and new employees to be vaccinated against COVID-19. If hired, you will be required to provide proof of vaccination. Employees may request a medical exemption from vaccination.

Keywords: Elderwood of Scallop Shell at Wakefield, Warwick , Clinical Scheduling Specialist//Medical Records Coordinator, Other , Wakefield, Rhode Island

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