Project Coordinator/ Multi-family Construction

Company: Colt Builders
Location: Warwick
Posted on: November 19, 2022

Job Description:

We are looking for a reliable Project Coordinator in Warwick, RI. This position will initially begin in our Warwick office during training, there will be an opportunity for remote work after training is concluded and visits to our job sites in the region (MA, CT, RI) is required weekly. The ideal candidate will facilitate the efficient operation within an assigned region by providing support to the Regional Manager and other departments as directed, assisting in daily office and field operational administrative activities. Bilingual in Spanish and English is required for this position. This position will require travel to job sites within MA, RI and CT and to Salt Lake City, UT Office for training purposes.Duties and responsibilities -Provides operational service and support to jobsite Foreman, Site Supervisor, PM and RGM - Familiar with a variety of the field's concepts, coding, practices, and procedures. - Effectively communicates via phone and email insuring that all Administrative tasks are completed accurately and delivered with high quality and in a timely manner. - Provides support to external customers, responding to inquiries, and reporting findings. -Runs JCE reports, formats WIPS, finds discrepancies and completes job cost transfers. - Creates expense reports for reimbursement. - Codes and reconciles credit card statements for PM - Develops, maintains, tracks, and audits tool inventory database. - Maintains, files, and audits job specific safety folders monthly. -Assists in researching initial set up for new jobs. -Responsible for creating and maintaining accurate follow-up system for pending items. -Ensures policies and procedures are being accurately followed. -Orders jobsite plans, picks up plans locally. -Orders hard hat decals for jobsites. -Any other special projects, as assigned. -Implement, update, and enforce policy, procedure, and documentation for accommodations as it relates to employees and subcontractors. -Handle requests for booking hotels and apartments (and the related accounts). -Track accommodations and code related invoices for Colt Offices, hotels, and apartments. -Periodically review practices and compare vendor options for efficiencies and cost. - Works with PMs to ensure all subcontractor information is compliant and filed before a job starts. - Reviews job folders to make sure all documents are uploaded and in the proper locations. -Keeps track of all new and upcoming jobs to stay ahead of gathering COIs and other required documents before the job starts. -Compares retainage balances against weekly SOVs payments to ensure they are in balance. - Manages and completes the enrollment of subcontractors in CCIP/OCIP programs. This includes reading the general contractor's insurance requirements for subs and complying to their standards as well as ours. -Reviews and submits the weekly SUB SOVs for payment. -Tracks and logs certified payroll for subcontractors on required jobs. -Prepares new hire paperwork for regional employees and subs. Ensures forms are compliant before sending to HR for processing or filing in the employee's folder. -Tracks monthly Outlooks.Qualifications - Microsoft Office (Excel, Outlook, Word, Power Point) - Admin or assistant experience - Knowledge of Smartsheet & TimberScan - Knowledge of Fieldwire - Knowledge of Insurance and CCIP/OCIP process - Excellent time management skills and ability to multi-task and prioritize work - Attention to detail, creative, and encompasses problem-solving skills - Excellent written and verbal communication skills - Strong organizational and planning skills - At least 5 years of experience in the field or in a related area - High school diploma or equivalent; college degree preferred**Bilingual in Spanish and English is required for this job. Additional Position Details:+ Full time+ Travel may be required+ Non-exempt positionBenefits - Health, Dental, Vision Plans - Life/AD and disability coverage fully covered by the company - Paid time off - Life Insurance and Short-term disability fully covered by the company - 401k Plan with match and Roth Plan Option_____________________About Colt Builders Corp.Founded in 2004, Colt Builders is a turnkey multi-family commercial wood-framing partner with national reach and local management. We are committed to setting the highest standards for safety, schedule discipline, quality control, work ethic and leadership. Colt Builders offers the full spectrum of framing; estimating, pre-construction, construction, and safety. Our team of professionals are dedicated to the values of growth, teamwork, contribution & communication. Proudly striving for excellence, we continue to build with our foundation on integrity.

Keywords: Colt Builders, Warwick , Project Coordinator/ Multi-family Construction, Other , Warwick, Rhode Island